ࡱ> `b_'` 2bjbj .di*%%%8%x&<I1:&&&&&'''0000000$4h60'''''0&&19*9*9*'d&&09*'09*9*:0/,/&& /X%'j\/ 010I1f/R7i(l7/7/9*'''00)d'''I1''''$  NEW MEXICO INSTITUTE OF MINING AND TECHNOLOGY FACULTY SENATE MEETING Tuesday, January 22nd, 2013 Workman 101 4:00 p.m. MINUTES 1. Call to order. Having reached quorum the president called the meeting to order at 4:03pm 2a. Approval of the minutes of December 4, 2012 Brian Borchers moved to approve the minutes, Seconded by Ken Minschwaner. Motion carried and minutes were approved unanimously 2b. Approval of the Agenda Brian Borchers moved to approve the agenda, seconded by Mike Hargather. Motion carried and agenda was approved unanimously. 3. Announcements. Please try to hold announcements to 3 minutes, or make a prior arrangement with Senate Chair a. Peter Gerity had no announcements to share and elected to share his allotted time with the rest of the slated announcers. b. Mary Dezember- SRS SRS registration deadline is February 11th, 2013 at Noon. A later deadline has been established for the extended abstract on the day of the Symposium. The symposium is Friday April 5, 2013. Terry Lowe added that he is working on securing funding for the SRS in the future from LANL. c. Lillian Armijo- Introduced the new International Program Coordinator Titia Barham. d. Elisabeth Kramer-Simpson- The upcoming CITL Faculty workshop which is being led by the CLASS Professional Writing class. Topics to be covered are: Annotating Power Point Presentations, I-clickers, and using Skype. The workshop is February 19th, 12:30-1:35pm e. Snezna Rogelj- Introduced Dr. Jamie Voyles, new biology faculty member. f. Brian Borchers- Starfish announcement. A January 15th email from Dr. Gerity was sent out reminding the faculty about Starfish and it also encouraged the continued use of the system. Two training sessions are scheduled for: January 25th at 3pm and January 29th at 3pm, both in the CITL. Gabi Constantinescu in the Registrars office can do one-on-one training. g. Bhaskar Majumdar- Introduced Dale Henneke, new Materials Faculty member. h. GSA- Summer travel grant applications for the period April 1-Sept 30 are due February 1st at 11:59pm. 4. Committee Reports. a. Graduate Council - Lorie Liebrock EES changes- Gary Axen An abbreviated summary of changes to be made to the EES portion of the catalog and which were approved by the Graduate Council were presented: -Deleted 5 year joint Hydrology MS/BS -Deleting grad courses that are no longer taught (This is due to the scheduled retirement of Kent Condie and Phillip Kyle) -Geophysics courses being deleted -Hydrology-Aqueous Geochemistry and other courses being deleted as well. Motion to approve the changes to the catalog was made by Gary Axen and approved unanimously. CLASS-certificate program Barbara Bonnekessen This certificate has to go to the regents for approval. Graduate sections and free-standing graduate courses added to the program and have created a Scientific and Professional Communication Graduate Certificate. The impetus is to have graduate students who can perform research and communicate that research, and to have professionals come back to Tech and become certified. The Technical Communication Advisory Board is very active and has expressed interest in coming to help with this certificate program. Motion to approve this certificate program was made by Barbara Bonnekessen, and approved unanimously. Materials Changes- Bhaskar Majumdar Catalog changes are proposed that are now more consistent and one comprehensive change that solve some of the difficulties grad students were having with completing the program. Also included is the addition of the Masters and BS/MS programs. The MATE 540 course is being added as a second part, which is a 4 credit course. Motion to approve these changes was made by Bhaskar Majumdar, a second by Mike Hargather, and approved unanimously. Physics course addition- Ken Eack A proposed course to be added to the catalog Geophysical fluid dynamics course- PHYS 527 Motion by Ken Eack to add this course a second by Richard Sonnenfeld and approved unanimously. Dissertation and Thesis credit changes- Lorie Liebrock Version of the dissertation or thesis that is presented must be the same that is approved by the committee or advisor. This is a change to the policy pages in graduate portion of catalog. Motion to approve this change by Lorie Liebrock and seconded by Mike Pullin and approved unanimously c. Kimela Miller- Update on Purchasing Improvements Under her realm of authority are the PO and the Purchasing Card "P-card" program. The Purchasing Card P-card system is getting ready to undergo and update with Bank of Americas new software, which will allow the card to be open for services and for travel. ISD is putting together an online training on how to use the P Card and upon getting the certificate the cardholder will be able to have card open for additional charges. The current issue with services is that a merchant must register with the bank as a service or a good provider- that designation limits the approval now. A list of unallowable charges exists, and is based on state and OMB circular. Purchasing has worked to raise some of the thresholds- $10K and under, does not require 3 quotes, if approved by the Board of Regents. The new threshold of $50k has been set for going out to bid for goods and services on RFP. The State Legislature is also trying to raise these thresholds, but some infractions may be felonies. Sohaib Soliman asked if the student travel charges would be allowed on the P-card and the answer was that the same training rules apply. Gary Axen asked if the limit will be raised or prior approval needed on property or if this could be sped up? The answer is that this is a property interface and that previous incarnations of solutions have been unsuccessful. Dr. Gerity mentioned that it presents a serious structural problem with the current order of the property and purchasing interface. With purchasing process, post-purchase processing by property would be beneficial and preferable. b. EREC- Gary Axen Education and Research Efficiency Committee- As Tech is undergoing a higher level of audit scrutiny based on the level of funding we obtained a few years ago there have been extra measures taxing the efforts of faculty and research. This committee is seeking to gain more user input from faculty, students, etc. To get a dialogue started between faculty and the administrative offices, so that both parties can satisfy the audit levels. The committee made Property the first stop in their efforts. The committee reviewed the March 2012 version of the Property Manual, plus two addenda, and is aware that there is a September 2012 version. After their review that drafted a memo to director of property, which tied into the property manual. A meeting was called and attended by Bill Schattschneider, Kimela Miller, Byron Whitehorse, Anna McClain and Gary Axen, Bill Winn, Matt Heizler, Vida Trujillo and Pat Valentine. The meeting was very collegial, but has not produced a lot of results yet. It does look like the property office is in some ways dictating purchasing and the proposed solution is some sort of system that makes purchasing efficient and property tagging occur later. There is a part of the manual regarding cannibalization, about splitting up a system that is under state rule, which has to go through the Property Committee, then the Regents. This will be need to be addressed with the Regents to keep labs running. With a policy of this type, there is a need to gain more faculty input- Gary Axen has suggested that implementation has room for revision up-front. Perhaps a trial run period and then a revision and repair process. The committee was going to come back at a later Faculty Senate meeting with recommendations be voted on. d. Space Utilization Paul Arendt Three issues were discussed. The first is academic space use between departments, the committee met once this semester, and see that a student representative will be added in the future. The Recommendation from this meeting is to add distance capabilities to Fidel conference center in one room for the time being. The Long-term suggestion is to add this capability to all 3 conference rooms. An added benefit is that by using these rooms for education, Tech could gain state funding to make these upgrades. Reassignment of space policy was discussed. The official policy is that all assignments go through the space allocation committee which is composed of all Vice Presidents and the Registrar and Director of Planning. Short term recommendation is to add a faculty representative on the space committee, and to increase transparency of the process. An open document would be helpful, and it is noted that Steven Hicks compiles one every two years. Long term recommendation is for alternative space to be examined for use, including any space at the research park. Mike Hargather made a motion to study the feasibility of making the Fidel Ballroom smart by encouraging EODI to conduct a study. Lorie Liebrock seconded the motion and it passed unanimously. The third issue was parking, and they are looking into options with Lonnie Marquez. The short term recommendation is to add conferences to This Week at Tech calendar with the number of attendees. Long term recommendation is to increase priority of new parking being added to campus. Discussion was held on the possibility of notifying campus on first responders schedule but this is outside of the scope of regular Tech activities, as this program is run as a firewalled organization. Discussion was held on parking permits for faculty and staff. e. Faculty Development- Sue Dunston-tabled f. Admissions and Academic Standards- Andrei Zagrai- tabled Assessment and Retention- Michelle Osowski- Agreement was reached by the committee after looking at two surveys, the NSF freshman study, as well as a study by Dave Burleigh from two years ago. Recommendation of the committee resulted in a motion being made. Motion by Michelle Osowski to split the committee into two committees: a Retention Committee and an Assessment Committee. Discussion was held as this motion is an amendment to the standing rules of the faculty senate which would require 2/3 approval. Written descriptions of each proposed committees duties were requested. A motion to table to table this discussion/motion until the February 5, 2013 meeting was made by Brian Borchers and Seconded by Peter Gerity. The motion to table was unanimously approved. 5. Old Business. 6. New Business. 7. Adjournment. Lorie Liebrock made the motion to adjourn, Brian Borchers seconded, and the Faculty Senate adjourned by unanimous consent. Respectfully Submitted, Jacoby Boles 2/4/13     -/EOTU[`anwy ! 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