ࡱ> NPMg [(bjbjVV 4Rr<r<M   ppppp8l(<>ddddd???$@!#p?????ppdd?Lpdpd?ddO0>$$&$p???SL???>????$????????? 6: NEW MEXICO INSTITUTE OF MINING AND TECHNOLOGY FACULTY SENATE MEETING Tuesday, September 3rd, 2013 Workman 101 4:02 p.m. MINUTES 1. Call to order The meeting was called to order at 4:02pm with a request for the approval of the minutes of the May 10, 2013 minutes. 2a. Approval of the minutes of May 10, 2013 Brian Borchers moved to approve the minutes with one correction to the title of the Faculty Senate Chair and Mike Pullin seconded. The minutes were approved by unanimous consent. 2b. Approval of the Agenda The agenda was approved as published by unanimous consent. 3. Announcements. a. Introduction of New Faculty and Staff Mike Pullin introduced: Liliya Frolova Rodolfo Tello-Aburto Menake Piyasena Kevin Wedeward introduced: Seda Senay Peter Anselmo introduced: Yan Yuan Gary Axen introduced: Jolante Van Wijk Ingar Walder Clint Richardson introduced: Wes Cook Lisa Majkowski introduced: Patrick Lopez Drea Rae Killingsworth b. Enrollment Update Sara Grijalva 2172 total students which is 66 students up from last fall and showing a 77% preliminary retention rate c. Graduate Student Communications and FERPA Lorie Liebrock Sara Grijalva and Janet Ward addressed FERPA and HIPAA questionable practices regarding information requests by employees about their children who are students. This type of request is a violation of FERPA and HIPAA laws. A policy addressing this will be written into the new version of the employee handbook. A question and answer session regarding accommodations for disabled students and protected information followed. d. SPRD Information Sessions Christy Neill Information sessions on the grants and the undertakings of the department are on the 2nd Wednesday of every month in CITL Speare 113. The first is September 11, 2013 at noon. e. Borchers- announcement regarding Starfish alerts The handout provided details how to use Starfish. Grads and undergrads are now in the system. September 17-18th training sessions on using apple iPads- these are drop-in workshops that are 2 hours long presented by Apple staff. f. Request from Convocation committee for Faculty Input Melissa Jaramillo-Fleming announced that since we are now 10 months away from convocation Faculty input is needed within the next month. g. Please read ad-hoc report Keeping ɫ Tech Strong and be ready to vote in October. - Richard Sonnenfeld The AAUP survey and the ad hoc committee submitted the report- please be ready to vote either for or against this proposal as the Faculty viewpoint at next meeting. 4. Presidents Report Dr. Lopez addressed the Faculty Senate on the undertaking of the third strategic planning process during his tenure as President. He mentioned that a successful planning process is one that has campus-wide participation and that the planning process itself proved to be very helpful in the development of the last two strategic plans. The plans and the process used to create them, served as a guide for a number of initiatives. This strategic plan will be developed with the help of a facilitator, Dr. Frank Reinow and organized by Melissa Jaramillo-Fleming. There will be a working committee of about 20 to help in generating and synthesizing the vision and needs of the Institution. This committees result should be a strategic plan that positions Tech on how to deal with a difficult environment for the next 10 years and beyond. The make up of the committee has resulted primarily from self-selection process, with approval of the committee appointments by the President. A full spectrum of Institutional needs has to be addressed in the Plan, including those of staff, faculty and students and striking a balance among competing needs. This, a properly balanced plan, will be the key to a successful plan. The strategic plan is not intended to be a policy document but should be aspirational in nature with the inclusion of the plans goals. The President is also considering appointing a Presidential Faculty Advisory Committee which will vet information for consideration by the President and The Board of Regents. The Board of Regents will not consider things that have not been vetted for consideration by the administration and the President, and those that have not been properly vetted cannot be supported. The State Constitution provides that the University will be controlled and managed by the Board of Regents and the Board has delegated that authority to the President. This committee will become a center for vetting ideas regarding Faculty needs and then consideration of the available resources for addressing those needs. If reallocation of resources are requested to address certain needs, that decision will be made in consultation with the responsible parties, as well as those that are directly affected by the reallocation. 5. Strategic Planning [15 minutes] Melissa Jaramillo Fleming & Frank Reinow The process will be lead by a facilitator, with Melissa Jaramillo-Fleming as a co-team leader. Frank Reinows role is to focus on the process, not to make judgment on the content. He wants to make sure that people have a voice at the table and that the process has a structure. The process will be inclusive- faculty, staff, research institutes, students, potential of involving alumni as well. And the process should provide opportunity to voice concerns and goals and it should be transparent in its operation. Progress over the course of the initiative will be provided and the committee and facilitators will get out and talk to various constituencies across campus and see what perceived outcomes are desired. Please come to the meetings- these will be publicized and the logistics will be set out soon, in the next 30-60 days to get these first meetings together and following that to get a steering committee together, and then the outside constituencies well get together as well. George Becker commented that the plan is a pathway to achievement and we should start with the goals, establish them and then establish how to achieve them through objectives. The guiding question being suggested is: Where do we want to be in 5-10 years? And that the Facilitative process gives this question a voice and then a collective way of getting perspective on this vision. Andrei Zagrai mentioned that proposals for degrees, etc. should include references to the strategic plan as this is an important way of relating institutional goals to academic program planning. A mechanism for transparency, such as a place to post information, status and outcomes of meetings has been proposed, perhaps an online forum. This will be taken under consideration. 6. Committee Reports. a. Nominating Committee Mark Samuels Mark Samuels moved to close the Slate of Nominees for Committees and seconded by Brian Borchers and Lisa Beinhof Committees are to appoint their own chairs and let the Faculty Senate know. Motion was made to vote to accept the slate of committees by Bill Stone with multiple seconds being heard. The Committee slate of nominees was unanimously approved. Nominations for Officers Please send an email to run. Each of the candidates will also need to write a statement. b. Academic Standards and Admission -Andrei Zagrai tabled to agenda for October c. Distance Education Mark Person tabled to agenda for October 7. New Business. a. Proposal to form a Regents Faculty Conference Committee -- Gary Axen Motion to accept the proposal as outlined and introduced was made by Gary Axen. Seconded by Dave Johnson Friendly amendment was made by Mike Hargather to add at least one non-tenure Faculty member as a requirement of the rotating at-large members of committee. Work is proposed to be done during academic year, then ratified in Faculty Senate in April and then presented to Regents at the end of summer during their Retreat. The vote gave the motion unanimous approval with one abstention from voting. Motion carried. 8. Adjournment. By unanimous consent the Faculty Senate adjourned at 5:13. 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